How to write an impressive resume

Applying for a job? How to write an impressive resume and cover letter

Applying for a job? How to write an impressive resume and cover letter. “Avoid using vague, passive words like ‘assisted’ or ‘supported’ that do not indicate much about your scope of contribution.” But be mindful not to exaggerate excessively, she said, as it may come across as hard to believe or less authentic.

Applying for a job? How to write an impressive resume and cover letter

Man in striped suit looking through magnifying glass

(Photo: Unsplash/Marten Newhall)How to write an impressive resume

Man in striped suit looking through magnifying glass(Photo: Unsplash/Marten Newhall)How to write an impressive resume

In your resume or CV, Suresh recommended using concise and direct sentences, and cutting out buzzwords – even articles (“a”, “an”, “and”, “the”) and pronouns (“I”, “me”, “who”) – for maximum impact.

Also, use action words and substantiate your claims with metrics to come across as credible and confident, he added.

“For example, stating, ‘Directed team of 12, managing annual sales pipeline of S$12m’ appears much more impressive (and professional) than, ‘Sales ninja, responsible for growing the brand’s synergy’”.

I HAVE SO MUCH TO INCLUDE – WHAT DO I PRIORITISE?

When determining what to include or prioritise, focus on your most recent roles as these are likely to be the most relevant to your current career goals, advised Suresh.

“For roles that are five positions or over 10 years back, jobseekers can often limit it to the job title, company, and dates.”How to write an impressive resume

Resumes should clearly express your value proposition and achievements, and not merely a copy-and-paste of your roles and duties.

Don’t tell grandmother stories and describe the day-to-day operations, said Lim. Instead, say how you have made an impact in your work and quantify it.

“Ask yourself these two questions: ‘What value did I bring to my previous role?’ and ‘If someone had the exact same job scope as me, how were my contributions different from his?’. The crux is to tease out what makes you unique, and hence, a notch above the other candidates.”

Lim added: “For someone who has held multiple positions over a period of time, highlight different skills and expertise across the various positions instead of repeating them”.

THERE ARE GAPS IN MY RESUME – DO I ADDRESS THESE OR NOT?

Include the gaps briefly in your resume or CV, and substantiate how you have spent the time meaningfully, such as learning skills and gaining new experiences, said Lim.

You can also mention the gaps briefly in the cover letter and if they’re brought up during the interview, speak positively about your break, advised Suresh.

Person typing resume on laptop

(Photo: Pexels/Vlada Karpovich)How to write an impressive resume

Person typing resume on laptop(Photo: Pexels/Vlada Karpovich)How to write an impressive resume

“For example, new mothers can convey to employers how energised they are to return to the workforce, and demonstrate their enthusiasm, commitment and transferable skills,” he said.

“Likewise, jobseekers who were recently retrenched can share how they have been productively upgrading their skills while searching for a new role.”How to write an impressive resume

Read: How to properly describe your achievements in your resume

The most important thing is honesty, highlighted both Suresh and Lim. “Employers appreciate honesty, and are also increasingly empathetic and understanding of job seekers’ life circumstances,” said Lim. Another good reason not to fudge employment dates? “HR can easily contact past employers to verify these details,” said Suresh.

SO WHAT CAN I LEAVE OUT IN MY RESUME?

For jobseekers with over three years’ experience, they can omit CCAs, school projects and other school activities, said Suresh. But if you haven’t had much work experience, such activities “may help demonstrate transferable and essential skill sets, such as leadership and interpersonal skills, which can’t otherwise be conveyed”, he said.

If you do include CCAs, ensure that you “emphasise on your contributions and how it has impacted the club or organisation”, said Lim.

Your expected and last-drawn salaries should also be omitted, advised Lim, as you don’t want to lay out your cards upfront. “It might be better to negotiate it directly when the job offer is being extended to the individual or to disclose an expectation during the interview stage.”How to write an impressive resume

Calculator and stacks of coins

(Photo: Pexels/Breakingpic)

Calculator and stacks of coins(Photo: Pexels/Breakingpic)How to write an impressive resume

Another thing not to include is your photo if the ad doesn’t ask for it. It’s to prevent any unconscious biases during the selection process as recruiters are human, too, said Lim. “They are typically required only for frontline jobs (for example, sales), or when specifically required by the employer during the application stage.”

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I DON’T HAVE A LOT OF WORK EXPERIENCE – SHOULD I INCLUDE ALL?

Only if the experiences are relevant to your desired job or career goals, said Suresh. You can also include internship experiences and community service as these can often present opportunities to showcase transferable skills, industry knowledge, and ability, he said.How to write an impressive resume

Jobseekers, who were recently retrenched, can share how they have been productively upgrading their skills while searching for a new role.

Relevant courses that you’ve taken are also worth mentioning as they show your interest and theoretical foundation in your desired field, said Suresh. “Some fields – such as programming and creative design – place more focus on capabilities than paper qualifications.”

HOW LONG SHOULD MY RESUME BE?

A maximum resume length of two to three pages is generally acceptable for a mid- to senior-level jobseeker, said Suresh. “As a rule of thumb, the more concise a resume, the better.” For fresh graduates or those with fewer than five years’ experience, keep your resume within two pages, he recommended.

WHAT FONT AND FONT SIZE SHOULD I USE?

Serif fonts such as Garamond, Cambria or Georgia are recommended for longer documents or paragraphs of text as they look formal, clean, serious, professional and easy on the eyes, recommended Suresh. Opt for a font size between 11 and 12 points for the body text.

Alternatively, san serif fonts such as Lato or Helvetica are also suitable. “These are less common than Arial or Calibri, and more likely to catch recruiters’ attention,” he said.

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Person using iPad with word Creative on it

(Photo: Pexels/Anthony Shkraba)How to write an impressive resume

Person using iPad with word Creative on it(Photo: Pexels/Anthony Shkraba)

If you prefer a fail-safe san serif font, Lim suggested sticking to Arial, Calibri or Helvetica, between 10 and 12 points – and vary the font size according to the amount of content you have on each page. “You can also have titles or headers with bigger font sizes than your main content to guide the reader in differentiating between each section of your resume.”How to write an impressive resume

I’M APPLYING FOR A CREATIVE JOB – CAN I USE COLOURS AND DESIGNS?

Lim said that some level of aesthetics helps to catch the recruiter’s eye, but don’t overdo it as the focus should still be on the experiences and skills. “We strongly advise to keep it at a minimum of one or two colours.”

However, Suresh recommended sticking to a black-and-white format, and avoid using fancy, complex or graphic-heavy designs and formats. “Many companies use ATS (Applicant Tracking System) scanners as their first line of candidate screening, something not many jobseekers are aware of,” he explained.

“Unfortunately, most fancy resume templates are not ATS-friendly, meaning not all the details of the resume will be read by the scanner, and as a result, these candidates may be immediately rejected.”

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If you strongly feel about letting your creativity show, let it show in your cover letter or portfolio instead, he suggested.How to write an impressive resume

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